November 2018 SRG Board Meeting
November 14, 2018, 7:00 p.m., Soulard Station
Board Members Present: Beth Bennett, Luann Denten, Venessa Kobrin, Eric Marlinghaus, Scott Plackemeier, Neil Putz, Billy Tomber, Wade Weistreich
Board Members Absent: Stephen Shuman
Minutes Recorded by Venessa Kobrin
1. Bylaws Update
- Meetings will restart in January
- Meetings will be held at the Station
- Expect to set to vote in April in conjunction with the Board Elections
- The merchandise is at the Soulard Station currently.
- The merchandise will be moved to the Girls & Boys Club for the Parlour Tour
- Any remaining inventory will be returned to Left Hand to be restocked for online sales
- Merchandise will remain a responsibility of Fundraising
3. Request for Board Approval to pay the landscaping contractor for the Sidney Street Triangle Project
- The contractor’s total invoice is $7,726.57
- We are awaiting the incoming payment from Project Clear for $6,000.00
- This leaves a deficit of $1,726.57
- The entire amount ($7,726.57) will come from the Beautification Budget
- The grant money will be returned to the Beautification budget upon receipt
- This request has the support of the Committee Chair and the Project Chair
- We need Board Approval to cut the check
Motion: Luann Denten motions that we make the payment to the contractor in the amount of $7,726.57. Wade W. seconds. The motion passes unanimously.
4. Soulard Station
- Communication for use
o Both Tracy L. and Ann A. have access to the Station calendar
o Email communication is preferred to texting for scheduling
- Expectations for use/Reminders
o Committees are responsible for set-up and break-down of events
o Committees need to check the day before a meeting/event that the Station is setup as you wish and has the elements you need
o The Station Committee will assist as able but their primary function is the care, maintenance, supply stocking, calendar/usage coordination of the building
o Both the mail box and door will be replaced
o The mailbox replacement will be temporary and the new door will include a mail slot
5. AllState Grant
- Trash cleanup with City Program
- Membership Event
Motion: Christopher Schwarz motions that we set aside the $1000 from the AllState Grant received in 2018 for the neighborhood cleanup program, to be headed by the Membership Committee. Neil seconds. The motion passes unanimously.
1. Trademark Application Authorization
- Seeking approval to trademark our logos
- Board approval is needed as this was not specified in our current Budget
- About 20 years ago the trademarks for Soulard and SRG were trademarked but we no longer have a registered trademark, as they have lapsed
- Looking at up to $400 per mark per application
- Seeking to spend up to $1,200.00 to register the marks
Motion: Eric motions to approve $1200.00 to regain the trademarks held in 2006. Billy seconds. Motion passes unanimously.
- Working with outside agencies
- Sponsoring the event with time/money/volunteers
- The decision to sponsor STLPride should be brought to the general membership for support and questions
- Soulard Pride will continue to operate separately from both organizations
3. AECU Status
- Signatories have all been updated again
- The Treasurer will follow-up to ensure no other information is required by the bank
1. 43rd Annual Parlour Tour (12/1-2)
- All homeowners are being guided by the committee
- Logistics are in place
- Most volunteer slots are filled
2. Santa Comes to Soulard (12/14)
- Mark Lambert will be Santa again this year!
- There will be a tip jar for beverages
- Santa will arrive around 7:00 p.m.
- Volunteering would be appreciated for decorating the Tuesday prior
3. Smarti Gras Trivia (1/19)
- The Franklin Room is booked for the evening
- There is a conflict of date with the American Legion Mouse Races
- Eric will reach out to the Legion and report back
- It is likely that both events will be on the same date
4. Vices & Virtues (2/16)
- Location: The Casa Loma Ballroom on Cherokee, 7:00 to midnight
- The previous location, Lemp Grand Hall, upped the prices to over $6,000.00 for one day of access
- Last year was the venue cost $2,400, for three days of access
- Luann will be submitting the deposit and signing the contract for the space
- An after party will be held in the neighborhood at a neighborhood venue
Committee Liaison Reports
- The signage project open house went well
- Many homeowners attended
- The pamphlet is currently being created and finalized
- All updated materials have been received
- The cost per sign is $250, $105 per pole, $115 per installation
- 6 quotes were received – 4 with a neighborhood connection and 2 outside of the neighborhood
- Richard worked with two groups of kids to clean-up the parks and plant bulbs
- There was an educational component to teach the kids how to plant bulbs
- These are great events
- No report to give
- The tentative concert dates have been set
- Over $1,000 in tips have been received from Oktoberfest
- We are expecting a check for equal, if not more than, last year’s Oktoberfest
- Renaissance delivers on Friday, 1:00 p.m. at Linda K.’s
- Next deadline is 12/20, for the MGI issue
Motion: Christopher S. motions that we join the Central Patrol District Association at the $500.00 level and allocate up to an additional $500.00 for gift certificates for 3rd District Officers. Wade seconds. Approved unanimously.
- No report given
- A replacement remote for the AC unit has been purchased
Motion: Wade motions that $2500 be allocated to the Station Committee to replace the front door and surround as soon as possible. Scott P. seconds. Motion passes.
In-favor: Billy T., Luann D., Eric M., Wade W., Beth B., Neil P., Scott P.
Abstain: Christopher S.
Luann D. motions to underwrite Past President Don Kirby’s fundraiser up to the amount of $1000 toward the general fund of the event. Neil P. seconds. Motions passes unanimously.
9:59 Wade W. motions to adjourn. Billy T. seconds. Meeting adjourned.